PRIVACY POLICY.

1. Introduction

This Privacy Policy explains how I collect, use and protect personal data.

I am committed to respecting your privacy and handling personal information responsibly, transparently and in accordance with UK data protection law.


2. Who I Am

I am Emma Gannon, professionally known as Emma Osborne Gannon, trading through my company Tardis UK Ltd.

  • Company number: 5376672

  • Registered address:
    2 The Robins, Burley in Wharfedale,
    West Yorkshire, LS29 7PR

For the purposes of data protection law, Tardis UK Ltd is the data controller.


3. The Data I Collect

I may collect and process the following types of personal data:

a) Contact information

  • Name

  • Email address

  • Telephone number

  • Organisation or institution (where relevant)

b) Engagement information

  • Enquiry details

  • Booking information

  • Programme participation details

  • Feedback or reflections (where shared voluntarily)

c) Additional information (where relevant)

  • Information shared to support safe and appropriate delivery of services

  • Emergency contact details (for private work where appropriate)

I only collect information that is necessary, proportionate and relevant to the services provided.


4. Special Category Data

In some cases, information shared may include special category data (for example, information relating to wellbeing or personal circumstances).

This information is:

  • shared voluntarily

  • handled with care and discretion

  • used only to support the appropriate delivery of services

I do not provide medical or therapeutic services and do not collect clinical records.


5. How I Use Personal Data

I use personal data to:

  • respond to enquiries

  • deliver agreed services and programmes

  • manage bookings, invoices and communications

  • support safeguarding and duty-of-care responsibilities

  • request feedback where appropriate

  • meet legal or regulatory obligations

I may also contact clients about other services, programmes or offerings that are closely related to my work and aligned with their original engagement, where this is reasonably expected and relevant.

You can opt out of receiving such communications at any time by contacting me directly

6. Lawful Basis for Processing

I process personal data under one or more of the following lawful bases:

  • Contract – where processing is necessary to deliver agreed services

  • Legitimate interests – to manage and improve my services responsibly

  • Consent – where you have explicitly agreed (e.g. testimonials, marketing)

  • Legal obligation – where required by law


7. Safeguarding & Confidentiality

Information shared during my work is treated with discretion.

Confidentiality may be limited where:

  • there is a safeguarding concern

  • there is a risk of harm

  • disclosure is required by law

Safeguarding always takes priority over confidentiality. Please refer to my Safeguarding Policy for full details.


8. Sharing Personal Data

I do not sell or share personal data for marketing purposes.

Personal data may be shared only where necessary:

  • with education institutions or safeguarding leads (where agreed)

  • with professional advisors (e.g. accountant)

  • to comply with legal or safeguarding obligations

Any sharing is proportionate and appropriate.


9. Data Storage & Security

Personal data is stored securely using appropriate technical and organisational measures.

I take reasonable steps to protect personal data from unauthorised access, loss or misuse.


10. Data Retention

I retain personal data only for as long as necessary to:

  • deliver services

  • meet legal or safeguarding requirements

  • maintain appropriate records

Data is securely deleted when no longer required.


11. Your Rights

Under UK GDPR, you have the right to:

  • access your personal data

  • request correction of inaccurate data

  • request erasure (where applicable)

  • restrict or object to processing

  • request data portability

Requests can be made by contacting me directly.


12. Cookies & Website Use

My website may use cookies to support functionality and improve user experience.

You can manage cookie preferences through your browser settings.


13. Third-Party Links

My website may contain links to third-party websites. I am not responsible for their privacy practices.


14. Changes to This Policy

This Privacy Policy may be updated periodically to reflect changes in practice or legal requirements.

The most current version will always be available on my website.


15. Contact

If you have any questions about this Privacy Policy or how your data is handled, you can contact me at:

emma@emmaosbornegannon.com

Last updated: February 2026